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Reimbursement and Deposit Info

Expense Reimbursements

  • Complete the CES PTA Expense Reimbursement Form: and attach all receipts. Use the CES PTA tax-exempt form whenever possible. Sales tax will only be reimbursed if a vendor does not honor our tax-exempt status (e.g., Costco).
  • Submit reimbursement requests within 2 weeks of the event. Expenses submitted after the last day of school will not be reimbursed. Ongoing committees may submit reimbursements at any time.
  • After submitting the form, you may also email cestreasurers@gmail.com to let the Treasurer know your reimbursement request has been submitted (please use "Reimbursement" in the subject line). Include vendor invoices for any direct payments and keep copies of all documentation for your records.

Deposits

  • Email cestreasurers@gmail.com with "Deposit" in the subject line to coordinate delivery. Include the total amount and source(s) of funds.
  • For multi-day events, submit a deposit form each day funds are collected—do not wait until the event concludes.
  • If deposits include multiple payment types (e.g., cash and online payments), list each separately and notify the Treasurer of any pending online payments.
  • Keep a copy of each deposit form for your records.

Questions? Contact the Treasurer or Assistant Treasurer at cestreasurers@gmail.com