Reimbursement and Deposit Info
PROCEDURES FOR EXPENSE REIMBURSEMENT:
The CES PTA is a non-profit organization and is not required to pay sales tax. When purchasing goods, bring the CES Tax Exempt Form to merchants. Sales tax will only be reimbursed if the vendor does not recognize our tax free status (I.e. Costco).
All reimbursement forms are to be submitted within two weeks after the scheduled event. Expenses submitted after the last day of school will not be reimbursed. For on-going committees, reimbursement forms may be handed in at any time.
Receipts for all eligible expenses must be attached to the PTA Reimbursement Form. Email the CES treasurer that you will be submitting a reimbursement form. Please include the word "Reimbursement" in the subject heading of the email. Then you may either place it in the Treasurers’ mail box in the school office or mail it to the address listed on the reimbursement form. Any direct payments to vendors should be clearly indicated on the form and the vendor invoice should be included. Please retain a copy for your records.
PROCEDURES FOR COLLECTING AND DEPOSITING FUNDS:
Email the CES Assistant Treasurer to coordinate delivery of deposits and include the work "Deposit" in the subject heading of the email. Please include total amount and source of funds. If a committee collects money over a number of days, a deposit form must be submitted every day. Do not wait until the end of the event when all monies have been collected. Please retain a copy of the deposit form for your records.
If the deposit includes more than one source of revenue (i.e. both online credit card payments and cash), make sure the amount collected for each source of revenue is indicated. You should also ensure that the treasurer is aware of payment due from online sources.
If you have any budget, expense, or deposit questions, please email the treasurer or the assistant Treasurer at firstname.lastname@example.org